Our Policies

Ullapool Dance ltd

Health & Safety Policy

Summary

This document recommends a Health and Safety Policy Statement for Ullapool Dance Ltd. It also outlines how Ullapool Dance Ltd will manage health and safety throughout the organisation and indicates the various levels of responsibility.

 

1.1There is a legal requirement on Ullapool Dance Ltd (UDL) to manage health and safety and for UDL Directors to receive reports on health and safety matters.  The Board is also required to make a Health and Safety Statement. 
1.2Further health and safety policies such as risk assessment, Control of Substances Hazardous to Health (CoSHH) and first aid will be issued to staff. The Highland Council policies on such matters are deemed to be enforced until such times as they can be amended for Ullapool Dance Ltd.
2.Health and Safety Statement
2.1This Health and Safety Statement follows guidelines issues by the Health and Safety Executive in “Successful Health and Safety Management” - HSE Publication HSG65.

 

3.Health and Safety Responsibilities

 

3.1

 

The Health and Safety Statement makes it clear that the process of managing health and safety is led by the Board and the Chief Executive. The process will be “driven” by an annual report to the Board that reviews health and safety performance in the previous year and makes recommendations for action and changes to policy and procedures if required. Emergency action may be taken out with this cycle.

 

3.2

Ensuring that health and safety policy is implemented and monitored is the specific role of Heads of Service.

 

3.3

All line managers have a responsibility to ensure that health and safety instructions are implemented and to create a health and safety aware culture in their areas of responsibility.

 

3.4Day to day health and safety is the responsibility of all staff, but Responsible Premises Officers and those managing buildings have additional roles.


Ullapool Dance Ltd.

Health and Safety Policy Statement

Ullapool Dance Ltd is committed to the well-being and safety of staff, volunteers and all participants in its events and classes.

Ullapool Dance Ltd is committed to the provision of a safe and healthy workplace and environment. In addition to meeting its statutory requirements, Ullapool Dance Ltd will strive to continually improve on standards of health, safety and wellbeing.

Ullapool Dance Ltd’s business objectives are to maximise opportunities for participation in dance. The organisation has a growing number of participants, accessing activities across a very large geographical area, and in many individual sites and types of buildings. Ullapool Dance Ltd is committed to ensuring an environment that is as safe and secure as is reasonably practical and recognises that risk management is a key activity for the organisation.

To ensure a safe and secure environment for participants and staff, Ullapool Dance Ltd commits to seeking continual improvement in health and safety performance.

 

Implementation of Health and Safety Policy

The Ullapool Dance Ltd Board will receive reports that inform the Board on how the organisation has perford in terms of health and safety and that enables the Board to determine specific actions to improve performance, and to review health and safety policy when required.

The Chief Executive, so far as is reasonably practical, is responsible for ensuring compliance with the Health and Safety at Work etc. Act 1974 and all other subsequent legislation.

The senior manager responsible for formulating and implementing policy will act as Ullapool Dance Ltd’s competent person in health and safety as required by legislation.

Heads of Service are responsible for:

Ensuring that appropriate, valid risk assessments are available, and regularly reviewed, for activities conducted by the Service

Ensuring compliance with all legal requirements and the implementation of this policy and any procedures that derive from it.

Ensuring that all staff are competent to carry out any activities as part of their duties and responsibilities

Ensuring that new employees receive a health and safety induction which must include all precautions and procedures applicable to the job activity

Ensuring that health safety is regularly discussed at all team meetings

Managers are responsible for the implementation of health and safety policy in their areas of operation. They are required to implement instructions relating to health and safety and to take steps to develop a health and safety aware culture in their team.

Each employee is responsible for their own acts or omissions, and a legal obligation to cooperate to ensure a healthy and safe working environment. Each employee must:

Avoid undertaking unnecessary risk

Set a good example to others, especially young or inexperienced workers

Work in accordance with any health and safety instruction or training that has been given

Bring to the attention of a responsible person any health and safety issue they may have

Familiarise themselves with this policy and any local arrangements

Employees should raise health and safety concerns with their supervisor in the first instance. If the matter is not resolved it should be raised with their manager. At any stage an employee may ask their Trade Union’s health and safety representative to act on their behalf.

 

Communication and Training

Health and safety training is an important factor in reducing accidents and in preventing ill-health.

Health and safety will form part of the induction process of all new employees

Health and safety training needs will be jointly identified as part of the employee appraisal process

This will be supported by providing the necessary resources and organisation to carry out such training

 

Risk Assessment and Accident Reporting

Undertaking appropriate risk assessments is a requirement of this policy and it is the responsibility of Heads of Service to ensure that these are undertaken and the results implemented.

In addition to legal reporting requirements, the following accidents and incidents will be analysed by Ullapool Dance Ltd management and the Health and Safety Staff Group with a view to determining and if possible eliminating the cause: major injury/ dangerous occurrence; lost time accidents of three days or more; work related ill health and disease.

Every accident and incident will be investigated by the injured person’s supervisor or line manager, or in the case of a member of the public, by an appropriate management representative. The completed report should be submitted to the manager with a copy to the Head of Performance.

 

Additional Actions

Further guidance on specific issues will be issued as appropriate, some of which will be in the form of instructions for implementation. These, along with this policy, will be available on Ullapool Dance Ltd’s web-site.

 

Ullapool Dance Ltd Parental Advice  (link from home page)

Parents/Guardians/Participants understand that dance is as active an engagement as any sport, and whilst every effort is made to avoid them, injuries can happen.

Participants and those under 18 will be supervised during class time only and as such are responsible for their own safety while transferring between venues.

 

Parents/Guardians/Participants should inform the teacher of any special health considerations or existing injuries before participating in class.

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